Tenders

United Kingdom-Edinburgh: Architectural services tender

Official EU reference:126286-2014

Procurer reference:CT3240

Published on:12/04/2014

Deadline date:08/05/2014

Location where the contract is to be carried out: Edinburgh, City of

Name of the buying organisation: THE CITY OF EDINBURGH COUNCIL

Summary of the contract

Saughton Park Heritage Lottery Project
City of Edinburgh Council is seeking to appoint Lead Landscape Architects
and a multi-disciplinary Design Team with experience of working with Local
Authorities on Heritage Lottery Funded public park projects to work with
the Council on the restoration and enhancement of Saughton Park in
Edinburgh.
The contract requires Lead Landscape Architect and multi-disciplinary
Design Team Services to develop master plan proposals for Saughton Park
from Royal Institute of British Architects (RIBA) work stages 2 to 7 and
other associated services.
More information about the RIBA work stages can be found on their web page
www.architecture.com/TheRIBA/AboutUs/Professionalsupport/RIBAOutlinePlanofWork2013.aspx
The master plan proposals will include restoring the historic landscape,
enhancing landscape features and creating new schemes to better meet the
needs of today’s park users. A new cafe building is planned along with
replacing of the winter gardens glass house and restoration of the
historic stable block to create new community and volunteer space.
A Conservation Plan and a 10 year costed Management & Maintenance Plan
needs to be prepared as part of the Council’s 2nd round HLF bid
submission.
See Schedule A – Specification for the design requirements and supporting
documents which is provided as part of the PQQ.
NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=300999
The buyer has indicated that it will accept electronic responses to this
notice via the Postbox facility. A user guide is available at
http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and
to dispatch the electronic response well in advance of the closing time to
avoid any last minute problems.
CPV: 71210000, 71240000, 71250000, 71251000, 45212350, 71200000, 71230000,
71222000, 71221000, 72242000, 73300000.

Full contract details

Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Shane McKenna
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693080
Internet address(es):
General address of the contracting authority: http://www.edinburgh.gov.uk
Address of the buyer profile:
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Ministry or any other national or federal authority, including their
regional or local sub-divisions
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Saughton Park Heritage Lottery Project
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 12: Architectural services; engineering services and
integrated engineering services; urban planning and landscape engineering
services; related scientific and technical consulting services; technical
testing and analysis services
Main site or location of works, place of delivery or of performance:
Edinburgh
NUTS code UKM25
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
City of Edinburgh Council is seeking to appoint Lead Landscape Architects
and a multi-disciplinary Design Team with experience of working with Local
Authorities on Heritage Lottery Funded public park projects to work with
the Council on the restoration and enhancement of Saughton Park in
Edinburgh.
The contract requires Lead Landscape Architect and multi-disciplinary
Design Team Services to develop master plan proposals for Saughton Park
from Royal Institute of British Architects (RIBA) work stages 2 to 7 and
other associated services.
More information about the RIBA work stages can be found on their web page
www.architecture.com/TheRIBA/AboutUs/Professionalsupport/RIBAOutlinePlanofWork2013.aspx
The master plan proposals will include restoring the historic landscape,
enhancing landscape features and creating new schemes to better meet the
needs of today’s park users. A new cafe building is planned along with
replacing of the winter gardens glass house and restoration of the
historic stable block to create new community and volunteer space.
A Conservation Plan and a 10 year costed Management & Maintenance Plan
needs to be prepared as part of the Council’s 2nd round HLF bid
submission.
See Schedule A – Specification for the design requirements and supporting
documents which is provided as part of the PQQ.
NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=300999
The buyer has indicated that it will accept electronic responses to this
notice via the Postbox facility. A user guide is available at
http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and
to dispatch the electronic response well in advance of the closing time to
avoid any last minute problems.
II.1.6) Common procurement vocabulary (CPV)
71210000, 71240000, 71250000, 71251000, 45212350, 71200000, 71230000,
71222000, 71221000, 72242000, 73300000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8) Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
See tender documents for more information.
Estimated value excluding VAT:
Range: between 0 and 508 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Contract ends on 31.12.2018 with an optional
12 month extension at the sole discretion of the Council.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 25.7.2014. Completion 31.12.2019
Information about lots
Lot No: 2
Lot title: Stage 2
1) Short description
Stage 2 will be to deliver master plan proposals from RIBA work stages 3
to 7.
Stage 2 of the contract appointment will be conditional on the Council
securing the full delivery HLF grant and satisfactory performance of
Design Team during Stage 1. The second stage is expected to run until July
2019 plus 12 month snagging period afterwards.
2) Common procurement vocabulary (CPV)
71200000, 71210000, 71221000, 71222000, 71230000, 71240000, 71250000,
71251000, 45212350, 72242000
3) Quantity or scope
See tender documents for more information.
Estimated value excluding VAT:
Range: between 0 and 267 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Starting 1.1.2016. Completion 31.12.2018
Lot No: 1
Lot title: Stage 1
1) Short description
To deliver master plan proposals to RIBA work stages 2 and 3 and to
support a 2nd round HLF bid application in August 2015.
2) Common procurement vocabulary (CPV)
71210000, 71200000, 45212350, 71221000, 71222000, 71230000, 71240000,
71250000, 71251000, 72242000, 71311000
3) Quantity or scope
See tender documents for more information.
Estimated value excluding VAT:
Range: between 0 and 241 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Starting 31.12.2014. Completion 31.8.2015
5) Additional information about lots
See tender documents for more information.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
See tender documents for more information.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
See tender documents for more information.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
See tender documents for more information.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents for more
information.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: See tender documents for more information.
III.2.2) Economic and financial ability
Minimum level(s) of standards possibly required: See tender documents for
more information.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See tender documents for more information.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: See
tender documents for more information.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CT3240
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 17.4.2014
IV.3.4) Time limit for receipt of tenders or requests to participate
8.5.2014 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
22.5.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
See tender documents for more information.
(SC Ref:300999)
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: A tenderer that
suffers loss as a result of a breach of duty under the Public Contracts
(Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or
the Court of Session. The City of Edinburgh Council (the Council) will
have a minimum standstill period of 10 days before awarding the contract.
The communication of the award decision notice will be sent by fax or
e-mail to all tenderers on day 1 of the standstill period. If proceedings
are started in the Sheriff Court or the Court of Session against the
Council in respect of the decision to award the contract within the
standstill period then the Council is prevented from awarding the
contract. Post contract award the Sheriff Court or the Court of Session
may (1) award damages provided proceedings are brought within 3 months
from the date when the grounds for the bringing of the proceedings first
arose (2) be entitled to issue an ineffectiveness order or impose a
financial penalty on the Council. A claim for an ineffectiveness order
must be made within 30 days of the Contract Award Notice being published
in the OJEU or within 30 days of the date those who expressed an interest
in or otherwise bid for the contract were informed of the conclusion of
the contract or in any other case within 6 months from the date on which
the contract was entered into.
VI.5) Date of dispatch of this notice:
8.4.2014

Classification of the contract

71210000 Advisory architectural services

71240000 Architectural, engineering and planning services

71250000 Architectural, engineering and surveying services

71251000 Architectural and building-surveying services

45212350 Buildings of particular historical or architectural interest

71200000 Architectural and related services

71230000 Organisation of architectural design contests

71222000 Architectural services for outdoor areas

71221000 Architectural services for buildings

72242000 Design-modelling services

73300000 Design and execution of research and development

71311000 Civil engineering consultancy services

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